RRM - Facilities Coordinator

*** TRANSFER OPPORTUNITY - CANDIDATES MUST BE SERVING PERMANENTLY IN THE CIVIL SERVICE TITLE OF ASSOCIATE PROJECT MANAGER WITH THE CITY OF NEW YORK TO BE CONSIDERED FOR THIS POSITION ***

The Facility Coordinator is responsible for overseeing, coordinating, and monitoring the condition, maintenance, and improvement of Roadway Repair and Maintenance (RRM) facilities across all five boroughs. This role serves as a key liaison between the RRM Division and the DOT Facilities Division, ensuring that facility-related projects, renovations, and maintenance needs are prioritized, tracked, and communicated effectively. The position requires strong organizational skills, field coordination, and the ability to provide executive-level updates to RRM leadership.

Key responsibilities include, but are not limited to the following:
- Monitor the operational condition of 25+ RRM facilities across the five boroughs.
- Conduct regular site visits to assess facility conditions, safety concerns, and operational needs.
- Meet with facility managers and supervisory staff to identify maintenance issues, infrastructure needs, and potential improvements.
- Maintain accurate records of facility conditions, inspections, and ongoing issues.
- Track the status of multiple concurrent projects, ensuring timelines, scopes, and priorities align with RRM operational needs.
- Assist in identifying short-term repairs and long-term capital improvement opportunities.
- Serve as the primary point of contact between RRM and DOT Facilities for facility-related matters.
- Prepare and deliver executive-level summaries and briefings to RRM leadership on project progress, facility conditions, risks, and upcoming needs.
- Translate technical or field-level information into clear, concise updates for senior management.
- Escalate urgent facility or safety concerns to appropriate leadership and partner divisions.
- Support the development of standardized processes for facility inspections, reporting, and follow-up.
- Assist leadership with data collection and analysis related to facility performance and maintenance trends.
- Serve as the primary point of contact between RRM and DOT Facilities for security-related matters. Observe, evaluate, and make recommendations to ensure the elimination of loss, damage, and/or misuse of property, equipment, vehicles, tools; as well as the safeguarding of staff; suggest fencing, gates, electronic access, locks, alarm systems, surveillance cameras, cages, and security guards.

To Apply: All resumes are to be submitted electronically. All applicants please go to https://cityjobs.nyc.gov and search for Job ID #766816. No phone calls, faxes or personal inquiries permitted. Only those applicants under consideration will be contacted. Appointments are subject to OMB approval. For more information about DOT, visit us at: www.nyc.gov/dot.

Work Location: 55 Water St., New York, NY 10041

Hours: 35 Hours Per Week

ASSOCIATE PROJECT MANAGER - 22427