Who you will work with?
You provide support to lawyers and work as a team with Practice Support Coordinators on activities which are essential to the proper functioning of the Paris office. You also work closely with all the other Business Professionals teams.
What you will be responsible for?
Secretarial/Administration services:
- Document production
- Prepare, reconcile, submit Expense Reports
- Phone line management (answering and directing calls)
- Print/copy/bind/mail, DPU liaison where applicable
- Document archiving, e-filing activities
- Update of listing rules where applicable
- Distribution lists/telephone lines update
- Calendar/Diary Management
- Email management (prioritising, drafting, organising, monitoring, filtering)
- Team coverage
- Bibles management, post-closing process
- "Dossiers de plaidoirie"
BD Support Services
- InterAction entries
- Tracking BD activities
- Support on Powerpoint presentations
- Support on CVs updates
- Support on events organisation
Meeting arrangement
- Practice/group meetings
- Practice/group training
- Practice/group dinner/lunches/drinks
- Other external/internal meeting arrangement
- Noting minutes and actions
- Visitor arrangements
- Seminar questionnaire summaries
- External seminar applications
Travel arrangement
- Ticketing, booking, Itinerary preparation
HR
- Follow-up of applications on Taleo
- Validation of absence requests on ADP
- Follow-up on lawyers' appraisal meetings, coordination with HR
- Follow-up of Academy online mandatory training
Best Delivery and K&I:
- In collaboration with Practice Support Coordinators: advise Partners / Associates on the use of Best Delivery tools (CC Connect, Workshare transact, Template automation)
- Support in the preparation of newsletters and client briefings, knowledge database updates, maintenance of topic guides/information hubs on the intranet
Projects
- Provide support as required such as generating reports, preparing presentations, coordination etc.