Legal Assistant – Labor and Employment Unit

Position Summary 

The Legal Assistant will work to support the attorneys by performing legal work in addition to clerical duties. The Legal Assistant communicates on a daily basis with members of the public, attorneys, judges, and department heads. The Legal Assistant will work with other Legal Assistants and Clerks as part of a team to ensure that the responsibilities of the unit are met. 

Essential Functions 

Administrative duties  

• Compile the quarterly report  

• Compile daily/weekly reports as needed for the Chief, the Chief’s chain of command, discovery and Right To Know Requests  

• Input data into case management system regarding all matters handled by the unit  

• Assist in preparing witnesses for hearings and requesting discovery  

• Coordinate appearance of court reporters and technology providers   

• Prepare court notices, subpoenas for documents and witnesses, trial exhibits   

• Schedule Independent Medical/Psychological Examinations, depositions  

• Follow up on action items  

• Liaise with client departments, including Police Labor Relations and Mayor’s Office of Labor Relations, and opposing counsel to achieve the above   

Clerical work  

• Set up all new cases files, typically for Arbitration and PLRB matters  

• Maintain attorney and group calendars for all hearings   

• Copy, scan, fax and hand-deliver documents  

• Redact sensitive information from discoverable documents   

• Preserve electronic copies of documents all grievances/ULP packages received from MOLR (grievance demand, notification of hearing date, arbitrator resume/arb letter (if one exists)  

Miscellaneous   

• Duties as the Senior Legal Assistant and Chief require   

• Assisting attorneys with the logistics of case management, document preparation and trial.   

Competencies, Knowledge, Skills and Abilities 

• Ability to maintain large volumes of documents and data utilizing databases such as Sharepoint; 

• Qualified candidates must be hard working, organized, attend to detail, and have an eager, helpful attitude;  

• Knowledge of City procedures is a plus; 

• Excellent time management and organizational skills; 

• Excellent written and oral communication; 

• Ability to work in a demanding and fast-paced setting; 

• Ability to work productively on one’s own, and collaboratively; 

• Knowledge of legal concepts such as attorney-client privilege and relevance.