Executive Administrator to C-Suite | Corporate Support Center

Job Title: Executive Administrator to C-Suite

Job Location: 17725 Katy Fwy, Houston, TX 77094

Job Overview:

The Executive Administrator provides high-level, comprehensive support to the Chief Executive Officer (CEO), while also providing critical administrative partnership to the Chief Financial Officer (CFO) and Chief Development Officer (CDO).

Because this role sits at the intersection of leadership, finance, and development, it is a position of extreme trust. We operate with a "servant’s heart," and the Executive Administrator emulates this by learning and anticipating the support needs of the Executive Team and offering solutions before they are requested. The defining requirement of this role is absolute, uncompromising confidentiality. You will be the "vault" for sensitive financial data, legal contracts, and strategic growth plans, professional schedule and bookings, and other information supporting Executive Leadership that requires the highest level of professional maturity and "steel-trap" discretion.

Responsibilities:

Multi-Executive Support & Confidentiality

• Strategic Gatekeeping: Manage access and communication for the CEO, CFO, and CDO. Serve as a professional filter, ensuring leadership is briefed on urgent matters while shielding them from unnecessary interruptions.
• The "Vault" Mindset: Handle highly sensitive information—including financial audits, franchise development deals, and legal documents—with total confidentiality.
• Fiduciary & Legal Support: Assist the CEO and CFO in fulfilling fiduciary responsibilities; facilitate the procurement of sensitive signatures for legal, construction, and corporate teams.

Operational & Calendar Command

• Complex Coordination: Orchestrate and de-conflict the daily itineraries of three C-suite executives, ensuring all parties are prepared for internal/external meetings with relevant background briefings.
• Meeting Command: Lead the preparation for Leadership Team meetings and Board sessions. This includes drafting agendas, capturing high-level confidential minutes, and tracking executive action items.
• Travel Logistics: Arrange seamless travel and accommodations for the CEO, CFO, and CDO, managing complex schedules and expense reporting with precision.

Financial & Cultural Stewardship

• Budget & Expense Management: Assist in the oversight of the Executive Office’s budget. Manage expense reports and procurement via QuickBooks (or comparable software), maintaining meticulous records.
• Culture Advocacy: Partner with the "Neighborly" (Culture) Department to ensure office initiatives—from Town Halls to corporate celebrations—align with the Executive Team's vision and the CBA mission.
• Foundation Support: Assist the CEO in duties related to the Christian Brothers Automotive Foundation, ensuring all philanthropic efforts are supported administratively.