Procurement cum Office Admin supports office operations and actively contributes to procurement activities, including vendor sourcing, quotation comparison, and cost control, while ensuring compliance with internal processes and smooth day-to-day operations.
Key Responsibilities
- Procurement & Supplier Management
- Execute end-to-end procurement support for office, operations, marketing, technical,...
- Negotiation of pricing and terms under guidance, escalating high-impact opportunities to Procurement Lead.
- Collect, consolidate, and compare quotations for goods and services; prepare recommendation summaries
- Maintain accurate vendor databases, quotations, contracts, and procurement records.
- Ensure procurement actions comply with internal approval policies, budget limits, and documentation standards.
- Coordinate closely with Finance and Legal teams to ensure timely contract processing and payments for office services, events, and employee engagement initiatives.
- Office Operations & Workplace Management
- Oversee daily office operations to ensure a safe, well-maintained, and efficient workplace.
- Manage office facilities, space planning, layout optimization, pantry supplies, cleanliness, and overall organization.
- Act as the main point of contact with building management and external vendors to ensure smooth office operations.
- Proactively identify opportunities to improve workplace efficiency and employee experience.
- Employee Engagement Support
- Support execution of internal events such as team bonding activities, Year End Party, and internal celebrations.
- Assist in implementing engagement initiatives and contribute ideas when required to support company culture activities.
- Provide hands-on operational support for cross-functional employee engagement projects as assigned.
- Newcomer Experience:
- Welcome and Integration: Ensure a welcoming and efficient onboarding experience for new employees.
- Prepare onboarding kits, parking cards, office access, and ensure new hires feel warmly welcomed.
- Address employee inquiries and concerns related to workplace issues promptly and professionally.
- Ad-hoc Support:
- Participate in cross-team projects (office decoration contests, employee surveys, ...), and provide hands-on support when needed.