AECOM is seeking a Senior Proposal Specialist to be based in Calgary, AB; Edmonton, AB; Burnaby, BC; Markham, ON and Mississauga, ON. This position is to fill an existing position within the team.
AECOM Buildings + Places Canada (B+P Canada) is a vibrant and growing fully integrated team spanning architecture, all the building’s engineering disciplines, landscape architecture, urban planning, urban design, economics and asset management for design and infrastructure projects. Project assignments may include, although not limited to: Transit and Municipal, Commercial, and Institutional projects, Justice, Education and Government.
Job Summary:
Reporting to the Buildings + Places (B+P) Marketing Team Lead, you will work in close collaboration with the B+P marketing team, as well as all other pursuit and marketing function teams across Canada.
Your primary responsibility is to lead and coordinate the production of proposals and marketing material in response to formal client requests for B+P Business Line proposals.
Responsibilities may include – but are not limited to – the following:
- Lead/coordinate responses to requests for proposals and expressions of interest, external questionnaires, and statements of qualifications. Lead small to medium complexity submissions and assist on complex and strategic high-level submissions across Canada.
- Partner with the Capture Team to develop Capture Plans and strategies for top pursuits, including conducting industry research and competitive analysis.
- Lead proposal pursuit teams, facilitate proposal meetings (Go/NoGo conversations); and conduct quality reviews to ensure compliance with RFP requirements and corporate brand.
- Develop and manage the pursuit delivery schedule.
- Produce documents in MS Office Suite (required) or ADOBE Creative Suite (preferred) which includes InDesign and other applications.
- Lead the writing of proposal sections such as executive summaries, past performance, management approaches, and resume/staffing for major pursuits.
- Lead, coordinate and/or serve as a reviewer for formal reviews (pink, red, gold) or as compliance reviewer on major pursuits.
- Coordinate debrief meetings and gathering of Client feedback on proposals to support continuous improvement.
- Lead/coordinate the strategy and preparation of presentation and interview materials.
- Support Capture Managers and Project Managers to update Salesforce opportunity records and track progress of assigned opportunities in Salesforce.
- Support the maintenance of marketing information in the Salesforce system (such as resumes and project sheets) in collaboration with the Knowledge Management/Systems group.
- Contribute to internal training on topics related to core processes, tools, practices, or other special topics, as needed.
- Implement and facilitate the proposal marketing process in all pursuits.
- Coordinate with the Marketing Communications group regarding marketing collateral, including print materials, presentations, and social media, online content, as needed.