Label Change Coordinator (Project Manager - Labeling Change)

About Convatec

Pioneering trusted medical solutions to improve the lives we touch: Convatec is a global medical products and technologies company, focused on solutions for the management of chronic conditions, with leading positions in Advanced Wound Care, Ostomy Care, Continence Care, and Infusion Care. With more than 10,000 colleagues, we provide our products and services in around 90 countries, united by a promise to be forever caring. Our solutions provide a range of benefits, from infection prevention and protection of at-risk skin, to improved patient outcomes and reduced care costs. Convatec’s revenues in 2024 were over $2 billion. The company is a constituent of the FTSE 100 Index (LSE:CTEC). To learn more please visit http://www.convatecgroup.com

Place of work: Priemyselný park 3, Michalovce, Slovakia. 

Wage (gross) and other rewards:  Minimum 1450€ / monthly (depending on experiences and quality of the candidate) + annual global incentive plan-bonus and other benefits in compliance with social benefit program of the company.

Contract type: full-time.

Start date: by agreement. 

About the role:

As a Label Change Coordinator, you will execute day-to-day objectives that significantly impact the results in your area of responsibility. You will apply limited discretion within established operational boundaries and procedures.  This role will be a key resource for coordination and implementation of Market driven package and label changes. This role requires knowledge of operational procedures and tools, which is typically gained through extensive work experience and may involve project or technical education. You will contribute to moderate improvements in product labeling and departmental processes.

Main focus on this position is to coordinate and perform the product labelling artwork change (e.g., boxes, cartons, bottles, plastic wraps, and other containers) among the stakeholders and labeling team to deliver high quality artwork in the efficient timing.

In this position you will be responsible for project management of small to moderate labelling project.

Position may require handling change requests (CCR) in Trackwise and run the labeling implementation process into production (assigned to specific plants).

Demonstrates full compliance with Convatec’s Quality Management System (QMS), policies, and procedures.With support, you will implement incremental improvements to product labeling and departmental processes.

The aim of the Labeling Team is to generate production-ready-graphics for finished goods.

This position will ensure that work is performed in a manner that is safe, effective and compliant with regulated procedures and company policies. 

This role will be a key resource for market and compliance driven package and label changes.  

Key Responsibilities:

• Coordinating of the project communication between the key functions to ensure artwork content is designed and aligned with requirements in the timely manner
• Translating or transfering design inputs from the label request process into compliant and implementable art on finished goods
• handling moderate labelling projects for artwork change.
• Performing change in Trackwise (CCR).
• May require handling implementation of the change into production activities (in specific plant).
• Ensuring that work is performed in a manner that is safe, effective and compliant with regulated procedures and company policies
• Working under limited supervision for routine situations and may be responsible for organizing daily operations; problems are typically difficult and routine, but not complex.
• Demonstrating ability and desire to learn new concepts and function in the arena of Packaging and Labeling.  This will include; proof reading, labeling processes and graphics arts and will cover but is not limited to labels, inserts, Instructions for Use (IFU’s), cartons, and leaflets.
• Illustrating basic ability to take ideas and instructions from a variety of sources and, with supervision, interpret, organize, and present them in a organized format from concept through completion (print and/or electronic).
• Reviewing and prioritizing production work and other tasks working closely with Team Leader, Manufacturing Sites, Regulatory and Graphic Artist.  Adjusts priorities according to due dates and interpretation of time necessary for production. Plays a supportive role in planning and preparing designs for new products and projects.
• Communicating effectively with other graphic artists and members of their team. Clearly identifies problems and solutions that arise with projects and discusses accordingly. Provides training to new personnel and communicates with outside vendors, printing suppliers, Package Engineers, Projects Administrators, and Marketing Group.
• Demonstrating ability to be detailed oriented.  Demonstrate a desire to learn and master the function of Proof Reader.
• Demonstrates a working knowledge of laser printers and plotter, sending and receiving files via Secure Connect.  Retrieves files from archives. Uses Scanner proficiently. Uses Language Software to convert RTF (Rich Text Format) files from foreign markets.
• This individual will represent the Labeling team on project teams they participate on.
• Demonstrating full compliance with ConvaTec’s Quality Management System (QMS), policies, and procedures.
• Ensuring compliance with the legislative and internal requirements of the EHS and to participate in the fulfillment of the company's targets in the EHS area

Specific Responsibilities:

• Coordinate and manage the label request process
• Lead label artworks change strategy and execution.
• Lead change request for labelling (CCR)
• Lead artwork implementation (in specific plant).
• Lead the communication in the artwork change projects.
• Lead and deliver labeling documents to support departmental and project activities.
• Lead the resolution of project ambiguities where multiple risk-dependent options exist.

Business Impact as a Label Change Coordinator:

• Work towards achieving operational targets with a significant impact on departmental results.
• Operate independently on large, moderately complex projects and assignments.
• May set day-to-day operational objectives for individual.

Communication as a Label Change Coordinator:

• Communicate with contacts both within and outside the department to obtain or provide information on matters of moderate importance to the job area.
• Explain practices, procedures, and policies to facilitate agreement.
• Formulate clear and concise options based on identified risks.

1. Perform as One Team

• Manage moderate to large projects or processes with occasional support from your manager.
• Lead aligned department improvement projects with minimal guidance.
• Collaborate with senior-level professionals and managers to define department strategy, with support.
  • Take responsibility and accountability for product labelling aspects within the assigned project.
  • Actively participate in collaborations to align strategies.
  • Be accountable for specific assigned actions and may have project accountability.
  • Be recognized by peers as a leader and owner of assigned actions and projects.

2. Clarify Goals and Confirm Roles

• Take ownership of product packaging deliverables for assigned projects.
• Lead department improvement initiatives.
  • Provide aligned GxP documentation to the project team and department.
  • Develop and deliver GxP documents that support improvement projects.
  • Maintain a comprehensive library of GxP evidence.

3. Debate, Commit, Act

• Be recognized within the department for adhering to and promoting improved processes.
• Offer actionable recommendations to enhance individual and departmental performance.
• Foster clear and productive collaborations with peers and across the department.
  • Serve as a champion for improvements within the department.
  • Lead discussions on projects related to product packaging and departmental enhancements.
  • Engage in effective collaborations with minimal escalations beyond the project team.
  • Support team members in addressing project escalations.

4. Seek to Understand Then to Be Understood

• Provide recommendations (with general supervision) to enhance individual and departmental performance.
• Deliver clear and concise solutions for project risks and issues (with general supervision).
  • Present evidence-based options and provide a single, well-supported recommendation to the team.
  • Align on the selected path and ensure implementation.
  • Maintain concise and accurate communication, offering clear choices based on specific risks and issues related to the topic at hand.

5. Seek and Provide Feedback

• Take ownership of obtaining feedback from peers to develop aligned personal development plans with management.
• Coach, review, and delegate work to junior professionals.
  • Establish clear goals and objectives, specifying both expected outcomes and delivery methods, incorporated into annual goals.
• Assist junior department members with personal development, focusing on their approach a