AP & T&E Associate

About Convatec

Pioneering trusted medical solutions to improve the lives we touch: Convatec is a global medical products and technologies company, focused on solutions for the management of chronic conditions, with leading positions in Advanced Wound Care, Ostomy Care, Continence Care, and Infusion Care. With more than 10,000 colleagues, we provide our products and services in around 90 countries, united by a promise to be forever caring. Our solutions provide a range of benefits, from infection prevention and protection of at-risk skin, to improved patient outcomes and reduced care costs. Convatec’s revenues in 2024 were over $2 billion. The company is a constituent of the FTSE 100 Index (LSE:CTEC). To learn more please visit http://www.convatecgroup.com

Position Overview:

The Accounts Payable (AP)/Travel & Expenses (T&E) Associate is in charge of all tasks related to vendor invoices and reimbursements to employees of Travel and Expenses costs. The position also implies keeping the vendor accounts cleared, solving queries from vendors and Business Units, supporting employees on claims and expenses reports, as well as managing several reports and audits.

Key Responsibilities:

• Processing of vendor invoices; 
• Maintain vendor accounts cleared and up to date; 
• Manage errores for invoices failing the matching criteria; 
• Work with Business Units to solve issues; 
• Answer to vendor queries; 
• Keep track of invoices blocked for payment; 
• Doing reconciliations with vendor statements; 
• Check payment proposals reports; 
• Provides support to our end users, in questions related to expense submission, reimbursement process and system-related issues, over the phone and by email.
• Manage Travel & Expense system including administrative and maintenance tasks.
• Manage the administration and user support for our corporate card program, ensuring timely card issuance, monitoring, and cancellation as per company policies. 
• Prepare detailed Excel reports and present findings to management.
• Develop and maintain documentation regarding training materials, work instructions and standard operating procedures.
• Liaise with internal and/or external auditors to provide documentation as required.
• Audit expense reports in accordance with company policy.
• Maintain standards of confidentiality with respect to all matters and documents.
• Work on continuous improvement of internal processes.  

Skills & Experience:

• Excellent communication skills in English, both verbal and written, with the ability to communicate effectively with stakeholders at all levels. 
• Customer service mindset with the ability to provide exceptional support to end-users. 
• Strong attention to detail and ability to handle multiple priorities in a fast-paced environment. 
• Ability to adapt quickly to new technologies and process changes.
• Strong analytical and problem-solving skills, with the ability to interpret complex data and provide actionable insights. 
• SAP experience required.
• Strong teamwork mindset.
• Basic Excel Knowledge.
• At least 1 year experience in similar job (in shared services environment preferably).

Qualifications/Education:

• Recognized Finance qualifications or equivalent preferred 

Languages

English mandatory*

*other languages can be a plus 

Working Conditions

Remote Working, Hybrid working – 1 day per week in the office.

Special Factors

8h shifts will be starting between 7:30 am to 9:30 am from Monday to Friday, you might be required to work on a bank holiday or weekends in case of extenuating circumstances.

Ready to join us?

At Convatec we're pioneering trusted medical solutions to improve the lives we touch. If you're ready to make a real impact, apply today and help us bring our Forever Caring promise to life.

Join our Talent Community! Be the first to hear about new opportunities at Convatec:

http://careers.convatec.com/global/gb/jointalentcommunity?applyType=JTC

#LI-CM1

#LI-Hybrid

Beware of scams online or from individuals claiming to represent Convatec

A formal recruitment process is required for all our opportunities prior to any offer of employment. This will include an interview confirmed by an official Convatec email address.

If you receive a suspicious approach over social media, text message, email or phone call about recruitment at Convatec, do not disclose any personal information or pay any fees whatsoever. If you’re unsure, please contact us at careers@Convatec.com.

Equal opportunities

Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law.

Notice to Agency and Search Firm Representatives

Convatec is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Convatec employee by a third party agency and/or search firm without a valid written and signed search agreement, will become the sole property of Convatec. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

Already a Convatec employee?

If you are an active employee at Convatec, please do not apply here. Go to the Career Worklet on your Workday home page and View "Convatec Internal Career Site - Find Jobs". Thank you!