Events Manager Senior, Global Futures Laboratory

Job Profile:

Outreach Manager 3

Job Family:

Outreach Programs

Time Type:

Full time

Max Pay – Depends on experience:

$80,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and seven (7) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Manages program curriculum and communication plans, supervises day to day operations and outreach initiatives, and builds networks for outreach programming to promote a stable and productive relationships between the university and local community.

Job Description:

Position Salary Range: $73,000 - $80,000 per year; DOE

Job Description:

Under administrative direction, performs work of considerable difficulty; planning, coordinating, organizing, staffing and supervising the program delivery of special events, both domestic and international, sponsored by the Julie Ann Wrigley Global Futures Laboratory (GFL). Serves as the primary point of contact for special event logistics.

Essential Duties:

• Responsible for logistical planning and executing events within the Global Futures Laboratory (this can include events led by members of leadership, faculty, programs, institutes, initiatives, and centers).

• Maintains and establishes a positive working relationship and collaborative rapport with internal and external stakeholders to assess event needs and develop event recommendations and plan.

• Interacts with GFL leadership and individual event leads to discuss results of events, financial and operational analysis, observations, and recommendations to strengthen and/or improve operational efficiency and effectiveness.

• Provides assessment of event resourcing to determine whether financial controls are adequate.

• Develops a complete logistical plan for each event including, but not limited to: budget, staff, timetable and event procedures.

• Provides administrative support in conjunction with support staff from the event lead’s program/center/initiative to ensure continuity of effort and attainment of event goals.

• Acts as primary liaison with event speakers and IT for instructional/audio visual needs.

• Directs and oversees activities of event coordinators and student workers assigned to events.

• Provides on-site presence and support as needed during the event to ensure coordination of all aspects of the event including, but not limited to service levels, contract negotiation, vendor selection, collateral materials, set-up/break-down and registration to ensure delivery of successful, effective and smooth events.

• Reviews and negotiates costs and processes all final billings for payment.

• Develops performance indicators and accountability reports for special events and maintains files of all pertinent information.

• Works closely with GFL leadership, including the Vice President and Vice Provost of Global Futures to plan and execute large signature GFL events.  

Desired Qualifications:

• Knowledge of project management and organization practices.

• Knowledge of accepted standards of courtesy, etiquette, social norms, and personal demeanor.

• Skill in tact and diplomacy.

• Knowledge of project management systems including computer applications.

• Knowledge of budgets, finance and management principles and practices.

• Knowledge of operations/logistics, including custodial and maintenance operations.

• Skill in anticipating challenges and proactive/preventative problem solving.

• Skill in organizing work of others and self.

• Skill in complex and diverse social settings.

• Skill in interacting with core personnel working as a liaison and/or supervisor.

• Skill in written and verbal communication.

• Skill in establishing and maintaining effective working relationships.

• Skill in analyzing and developing effective solutions for logistical problems.

• Skill in using good organizational skills and attention to details.

• Ability to be flexible. 

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of remaining in a stationary position, keyboarding and manipulating a computer mouse.

• Frequently required to remain in a stationary position and move throughout shift. 

• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.

• Ability to regularly change priorities to accomplish tasks with frequent interruptions.

• Work both independently and within a complex structured team.

• Ability to clearly communicate to perform essential functions. 

• Ability to rapidly learn, adapt and effectively utilize new technology, practices, policies and methods.

Department Statement:

Global Futures Laboratory takes a broad look at the trajectory of our planet and the role of global society in shaping it, to gather and synthesize knowledge from many frameworks and to fundamentally alter how we manage the planet in ways that achieve sustained habitability.  Global Futures Laboratory harnesses the innovative capacity of academia and develops options for sound management of our planet, in part by finding untapped opportunities that lie between disciplines, schools and existing projects.  

Driving Requirement:

This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$18676.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition before the posting close date to request edits.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU ch