The Executive Admin Assistant will provide high-level administrative support to the executive team, ensuring efficient operation and effective time management. In addition to traditional executive assistant duties, this role will have added responsibilities for pricing administration and distribution scorecard management. The ideal candidate will be adept at multitasking, possess excellent communication skills, and have a strong analytical mindset.
Executive Support:
- Provide comprehensive administrative support to the executive team, including calendar management, meeting coordination, travel arrangements, and expense reporting.
Communication Management:
- Handle incoming and outgoing communications on behalf of executives, including emails, phone calls, and correspondence.
- Prepare and edit documents, presentations, and reports.
Meeting Coordination:
- Organize and coordinate executive meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
Distribution Scorecard Management:
- Develop, maintain, and manage distribution scorecards to track performance metrics and key performance indicators (KPIs).
- Analyze data and prepare reports to provide actionable insights to the executive team.
Project Management:
- Assist in the planning and execution of special projects and initiatives as directed by the executive team. Ensure projects are completed on time and within scope.
Document Management:
- Maintain and organize executive files, documents, and records, ensuring confidentiality and accessibility.
Event Planning:
- Assist in the planning and execution of company events, meetings, and conferences, including logistical arrangements and coordination.
Office Coordination:
- Oversee office operations, including supplies management, vendor relations, and office maintenance.
Other Duties As Assigned