The CMS Business Process and Operations organization is hiring an Executive Administrator responsible for administrative support. This position will support various members in the CMS Operations Leadership Team, reporting to the Senior Director, Business Process and Operations. We are looking for professional and reliable applicants who have strong communication skills and excellent organizational skills.
Administrative Support:
- Calendar Management - Assist in the management of the team鈥檚 calendars, including scheduling meetings and proactively resolving / rescheduling conflicts.
- Meeting Coordination- Coordinate room reservations, AV assistance, meeting materials and catering as needed.
- Travel Arrangements - Coordinate necessary travel arrangements within Visa policies (book / revise flights, rental cars, hotel reservations, travel visas, etc.). Key travel information should be added to the appropriate calendars and expense reports should be submitted according to Visa policies.
- Expense Management & Supplies - Process expense reports on behalf of the team, manage purchasing cards, and procurement of supplies, devices and equipment according to Visa policies. Submit and manage purchase orders as needed.
- Onsite / Event Support - Participate in the planning and execution of quarterly all-staff meetings and periodic employee engagement events.
- Liaison - Communicate and collaborate with a broad range of Visa professionals on behalf of the department. Facilitate and coordinate communications and administrative procedures across the team.
- Project management - Manage projects and provide support to the team as needed
This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.
Location: San Francisco only